8 Best Practices to Make Time and Attendance Easy
Time & Attendance Records Made Easier & More Proficient
Many businesses know that keeping time and attendance records could be very difficult. You have to keep up with who is off; paid vacation times; who’s late; and other such things. Additionally, from keeping stacks of files on one’s desk to having sticky notes everywhere, there got to be a better solution in keeping up with time and attendance records. And with that said, the following are eight, great practices that makes keeping time and attendance easy:
1. Get a cloud system to eliminate Excel and paper work trails
Having paper and spreadsheet trails are not reliable. Not to mention, the use of sticky notes can easily be lost somewhere. This is very important, or you may risk an oversight, that can cost severely with possible legal liabilities, such as with inaccuracies with payroll and IRS information.
2. Keep the system simple with few pages in the cloud based system
Having important information scattered any type of way, makes it hard to keep a tight operation. Therefore, there should be a system of a few pages, where all your viable information is kept in an organized matter. This can be done with having different color codes on a calendar page to indicate employee vacations, eliminate possible time conflicts, schedule employees, etc.
3. Have another sheet on the cloud based system to include a combination of important information
In the cloud based system, you should have one or a few pages. This is to organize viable information in an organized manner on one to a few pages. This is also a good way to cross reference, check on different expenses, payroll, timesheets, etc.
4. Make sure the attendance record is current, accurate, and complete
This could be done by having all your employees listed on one page in the cloud system. With this system, the business professional can easily track all the employees’ timesheets to ensure accuracy. It’s better to have this established, so that you don’t have to search the whole office for timesheets later on.
5. The cloud solution must be used for cost of ownership and better efficiency
The traditional system of operating business application on internal hardware which is expensive is becoming extinct. Cloud computing, aka Software as a Service (SaaS), has a lot more benefits in a more proficient and easier way. And this cloud computing is affordable. Companies that still use the old system are missing out.
6. Obtain software that employees will love
With employees enter their attendance through the Internet, you should have the system synchronized to accurately log that attendance data. The employees’ adoption rate and the accuracy of data would be dramatically improved. This will eliminate possible headaches when it comes to payroll.
7. Obtain software that’s easy for administration and reporting to operate
In many cases, attendance tracking software is hard to use. Because of that, it’s best to test different software, before purchasing it. This will ensure that you’ve bought software that eliminates potential problems.
8. Make sure your info is secure, safe, and available
When purchasing a cloud system, you are allowing a third party to safely keep your data. With that said, it’s best to find a vendor that’s proven to be trustworthy, and reliable. The vendor must have great integrity, availability, and security. The vendor must have environmental controls, physical security, firewalls, encryption, etc.
Keeping time and attendance records could be very difficult. With keeping tons of paperwork on the desktops and shelves to using traditional system of operating business application on internal hardware- it’s definitely no joke.
Luckily, we live in a time where viable information can be kept all together on a few pages on a cloud system. It will be done in an orderly manner, in which all information can be easily cross referenced. This is important, especially if there are any discrepancies with managing paid time off, creating employee schedules, and watching the details on labor data. With a cloud based system, you can always get your information, even if your computer gets damaged. Also, your info would be secure, safe, and available, with the right vendor.
Article provided by Neches FCU, an Equal Employment Opportunity Employer.
Neches FCU is a top Texas credit union, with an attentive team of professionals ready to serve their 45,000+ members. When its doors open, their single goal of “Ultimate Member Satisfaction” becomes evident in their focus creating a personal and positive environment for all clients.